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D. Direct Invoice

Purpose

Create an Invoice without a Sales Order. This method allows you to create an invoice directly, skipping the following steps entirely:

  1. Creating a Sales Order
  2. Flagging a Sales Order as Delivered (allowing quantities to be adjusted or back-orders to be created)
  3. Creating a Work Order or Purchase Order for manufactured and non-stock items respectfully.

If you need to do any of the above steps, most notably creating back-orders or manufacturing items, it is recommended you use the Sales Order Entry method instead.

Warning: Creating a direct invoice can not be reversed! If any mistakes are made you will need to create another invoice, or credit note, to fix any errors.

Procedure

The steps and requirements for creating an invoice directly are covered under Sales Order Entry. By default, this operation will not allow an invoice to be created if the stock level of any item will become less than 0.

Tips and Tricks

To override the default setting preventing inventory of any item to be less than zero (you will receive a warning), go to: Setup->System and General GL Setup and under the Inventory heading check-mark the box: Allow Negative Inventory.


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